Program Review FAQ

One of the tri-chairs from the program review committee will reach out to department chairs about one year before the due date (in February).

Yes, you can find the calendar for program review here.

Yes, there will be a kick off meeting offered in October that will describe the process, and where to find appropriate data. Additionally, training may be scheduled based on interest and need. The PRIE office, the Program Review Committee, and the Faculty Research Coordinator will be available to assist you throughout the process.

The program review report will be due the last Friday in February (roughly four months after the kick-off meeting).

Absolutely not. This should be a department-wide effort and discussion. The program review report should serve as both a reflective and planning document, so it is essential that it is a collaborative effort. The department chair will need to be prepared to coordinate the process and will be the only faculty member in the department who will have access to the program review dashboard, so it may be helpful to divide up work early so the department chair can provide other faculty with data if needed. Most of the data required for program review is available to all faculty members via the PRIE dashboards.

If the report is turned in late, feedback of the program review will likely get pushed to the following year, depending on how tardy the report is. The program review schedule is fixed, so if you submit a report the fall after it is due, the window for your next report will be accelerated (five years from when you turned it in instead of six). Program review is a required part of accreditation, so it is mandatory to complete them, and being timely will help our college process run more efficiently.

Send your finished program review report to the Program Review Committee tri-chairs.

The program review committee will assign two readers to the report, and at least one of those readers will be instructional faculty. The readers of your report will reach out to schedule a conversation and to offer feedback in March, April, or May. If a report is submitted late or the program review committee is short on readers, the conversation may be delayed until the fall after you submitted your report.

Additionally, you will be invited to give a short presentation (2-3 slides) to the President’s Cabinet, which will provide an opportunity for you to provide updates on your program with college leadership. Those presentations will be scheduled the academic year after your program review report is completed.

Yes, three years after your program review report submission, you will report an update on the progress of the goals you selected in your action plan. The goals of the action plan will be analyzed at the aggregate level to support college-wide data for planning and to assess work taking place towards the college mission and strategic master plan.

Yes, you will receive notification that your action plan update is due, receiving a reminder in October with a due date of February. The reporting is concise, so departments should be able to turn around the reporting quickly and can certainly submit it well before the deadline.

The action plan is not the formal process to request department resources; that will be conducted through your division-wide unit plans. However, your action plan could be a place for you to reflect on the data and development of resource requests that you then request for future unit planning and resource requests. Action items can and should also pertain to goals that are not resource-related (curriculum development, pedagogical practices, student voice, marketing, OER, student engagement etc.)

Any curriculum changes should take place the fall after you submit your program review report.

Any curriculum changes should take place the fall after you submit your program review report.

If a department has not offered a course in two years, the average cycle that a full-time student might potentially complete their degree requirements, it should be deleted.

CE programs are required by California Education Code (section 78016) to provide program updates (labor market, training efforts not being duplicated, effectiveness) every two years.

The biennial CE program review will be presented to the Advisory Committee of the CE program. The minutes of those meetings should be submitted to the instructional office as a receipt of completion. 

If the biennial CE program review overlaps with the six-year program review cycle, a CE program will not need to complete the biennial CE program review update and will instead focus on the six-year program review.