Funding Information and Formula
All SCC employees are eligible to receive up to $500 each fiscal year in Conference, Workshop, and Travel (CWT) funding. Classified professionals who are members of the LRCEA are also eligible to receive up to $1,000 in additional funding per fiscal year.
CWT funds are generally available, but are finite within the year, so pay attention to the Staff Resource Center newsletter and emails, as notifications of fund exhaustion may come from these sources.
Please read the CWT Guidelines, then complete and submit all necessary forms. Travel funding is not approved until the complete Travel Authorization Reimbursement (TAR) packet has gone through all approvals and the employee receives a confirmation message from the Business Services Office (BSO).
Expenditures made prior to confirmed approval messages from the BSO are generally ineligible for reimbursement, so please wait for your confirmation email before making any purchases.
The forms and the process are listed in Travel Process Steps.
The forms related to CWT travel are found in Travel Forms and Charts (indicated by "CWT").
The Travel Reimbursement Form on the page is also needed, as we will in the CWT funding stream that helps allay the costs of your travel.
Conference, Workshop, and Travel (CWT)
- Travel forms must be submitted:
- In-state travel (or neighboring states): at least six weeks prior to your travel date.
- Out-of-state, or student travel: at least eight weeks prior to your travel date.
- Seeking a cash advance or registration pre-payment: at least eight weeks prior to the travel date.
- Any employee may apply for funds.
- All costs will be covered in full, including registration, transportation, and meal costs, up to the limit of $500 for staff development funding (for all employees), and an additional $1,000 for LRCEA funding (for LRCEA members and subject to approval by LRCEA subcommittee).
- Funds are limited and will be allocated on a first-come, first-funded basis.
- Funding allocations are subject to Regulation R-8341: Travel and Conference and/or IRS regulations.
- Funding may also be available from your Division, Perkins, SEAP, Strong Workforce, HSI-Dual Enrollment, or other college funding sources. Each funding source has separate requirements. SEAP, for example, requires that you center the underrepresented student in your professional learning. Please review SEAP expenditure guidelines for more details on this program's requirements. Over time, the name of these funds may change or additional grant monies may become available. You may also have conversations with the VPSS and VPI as you locate opportunities for travel.
- No funding will be given for:
- membership fees
- training that is mandatory, required, or expected of an employee
- training that contributes toward salary advancement
- for-credit college courses